Safeguarding (continued)



The primary responsibility for looking after a child rests with the parents, guardians and carers, all of whom will be sent a copy of this statement prior to their child’s attendance at the Festival. Acknowledgment in writing or by e-mail MUST be returned, before the commencement of the festival, confirming that the safeguarding policy has been distributed to the competitors they have entered. This policy makes it clear that where parents, guardians and carers are not personally attending with their children, we expect them to satisfy themselves that their children will be supervised at the Festival by other responsible adults acting on their behalf.
The festival provides 2 unisex changing rooms. This policy darws your attention to the fact that these changing rooms are not supervised, nor isadmittance monitored. It is the responsibity of parents, guardians and carers to ensure that their children or vulnerable adults are adequately supervised at all times. The use of the toilets in the pblic areas for chaning is strictly forbidden.
PHOTOGRAPHS, VIDEORECORDING (including those versions encapsulated in mobile phones) and PRESS PHOTOGRAPHY:
No unauthorized photography of whatever nature will be permitted in the performance and changing areas. Authorised Press photographers may take photographs during the course of the Festival. If parents, guardians or carers do not wish press photographs to be taken then the responsible adults attending with children or vulnerable adults are responsible for ensuring that they are not included in press photographs.
Rehabilitation of Offenders (NI) Order 1978, Rehabilitation of Offenders (Exceptions) Order (NI) 1979,Part V of the Police Act 1997, The Data Protection Act 1998, Protection of Children and Vulnerable Adults (NI) Order 2003 ; The Safeguarding Vulnerable Groups (NI) Order 2007, The Reahbiliation of Offenders Act 1974, The Childrens Act 1989, The Police Act 1997, The Human Rights Act 1998, The Protection of Children Act 1999, The Criminal Justice and Court Services Act 2000, The Children Act 2004 and The Vulnerable Groups Act 2006.
The Festival will constantly review its policy, improving and enhancing it as necessary. In doing this it will look to The British & International Federation of Festivals for support and that body, in turn will look to other agencies for good practice, most notably the NSPCC and Arts Council of Northern Ireland policy guidelines.
The person to contact in advance of the festival is -
Mrs Y Turner 17 Breagh Hill, Portadown BT63 5QP 







The British and International Federation of Festivals for Music, Dance and Speech work for amateur festivals everywhere to help create thousands of educational performance opportunities for children and young people each year.

The Federation, and our member Festivals, are committed to ensuring safe environments for children and young people and believe that it is always unacceptable for a child or young person to experience abuse of any kind. We recognise our responsibility to safeguard the welfare of all children and young people, by a commitment to recommend best practice which protects them.

This policy applies to our Board of Trustees, paid staff, Adjudicator members, volunteers, students or anyone working on behalf of the Federation and our member Festivals.

We recognise that:

 •      the welfare of the child/young person is paramount

 •      all children, regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have the right to equal protection from all types of harm or abuse

 •     working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare.

The purpose of the policy:

•       to provide protection for the children and young people who participate in our festivals, including the children of festival members

•       to provide staff and volunteers with guidance on procedures they should adopt in the event that they suspect a child or young person may be experiencing, or be at risk of, harm

We will seek to safeguard children and young people by:

•           valuing them, listening to and respecting them

•           adopting child protection guidelines through procedures and safe working practice for staff and volunteers

•          recruiting staff and volunteers safely, ensuring all necessary checks   are made

•          sharing information about child protection and safe working practice with children, parents, staff and volunteers

•          sharing information about concerns with agencies who need to know, and involving parents and children appropriately

•          providing effective management for staff and volunteers through supervision, support and training.

The Federation will review this policy each year in November in line with Safe Network guidance or sooner in light of any changes in legislation or guidance. All changes will be communicated to our member Festivals in time for the start of the new Festival year.



The Federation and its member Festivals use the following policies and procedures to create Safer Festivals for everyone:

1.  A single, definitive Child Protection Policy adopted by all Federation Festivals.  

2.  One or more designated Festival Safeguarding Officers (FSO) appointed for each FederationPortadown Festival Association -  Name:  Mrs Yvonne Turner:  Tele: 07988406908. 

3.  Best practice advice in the form of Safe Working Practice and Festival Child Protection leaflets, with support and training for all Festival staff and volunteers. Including clear reporting procedures for anyone with a concern about a child.

4.  Appropriate recruitment and induction procedures for all new Festival staff and volunteers responsible for providing safe environments for everyone attending/ performing at a Federation Festival.

5.  All Festival personnel wear an official Festival badge and a nominated committee member, identified by a yellow badge, will be responsible for dealing with any concerns raised at each Festival Session. All teachers/parents/guardians /carers are asked to report all incidents of any nature to anyone wearing a badge. All reported incidents will be handled in accordance with the Safe Working Practice and Festival Child Protection best practice advice. In addition we will ensure the availability of a quiet area/room where concerns can be expressed in private.

6.  For the duration of a Festival all teachers/parents/guardians/carers are responsible for the continuous care and supervision of their own children/pupils. If they are unable to attend personally, they must delegate their responsibilities to an identified adult and ensure that their children/pupils are aware of the identity and name of the person responsible for their care. This includes ensuring adequate supervision of their children/pupils is in place throughout their time in performance and dressing room areas. Responsible adults entering the vicinity of these areas should make themselves known to Festival officials as all unauthorised adults found here will be challenged. Please note the Festival cannot take responsibility for any property left unattended.

7.  No unauthorised photography, audio or video recording of children and young people is allowed at our Festivals. Where parents/guardians/carers do not wish photos to be taken at all, then the responsible adult attending should ensure that their child is not included in official photos.

8.  Some children and vulnerable adults may have specific needs in order to take part. If this is the case we ask the responsible teachers/parents/guardians/carers to contact the Festival Safeguarding Officer prior to arrival. The Festival actively seeks wherever possible to meet these needs, but must know beforehand in order to prepare support – or to advise that help cannot be provided on this occasion.

 9.  The Festival’s Child Protection Policy and approach to Creating Safer Festivals for Everyone is published explicitly in our Syllabus, Programme and on our Website. By completing and signing the entry form (or ticking the box for online entry) all parents/guardians/carers and teachers of competitors under 18 (or vulnerable adults of any age) confirm that they give (or have obtained) the necessary consents for the competitors to take part in the Festival. Without consent the entry to the Festival cannot be accepted.





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Portadown Festival is affiliated to The British & International Federation of Festivals for Music, Dance and Speech, of  which Her Majesty the Queen is Patron.  The Association of Ulster Drama Festivals. (A.U.D.F) The Amateur Drama Council of Ireland. (A.D.C.I)
N.I. Charity Number NIC 100622
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